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Practical Eloquence Blog

Persuasive communication

US Grant’s Lesson in Outside-In Thinking

Some outside-in thinking going on

The most important principle in persuasive communication is what I call outside-in thinking: the ability to plan your approach and frame your message according to a deep understanding of how the other person thinks and how they view the situation. Outside-in communicators know that one size does not fit all; it all starts with taking the perspective of the other person.

Throughout history, great generals have applied this concept by getting into the mind of their adversaries and adjust their strategy accordingly. Although “adversary” isn’t the way we want to consider those we’re trying to persuade, the principle of outside-in thinking is the same in both contexts. A story I just read about U.S. Grant in The Man Who Saved the Union, by H.W. Brands, illustrates this idea beautifully.

In February 1862, Grant commanded the Union forces that attacked the neighboring Confederate forts, Henry and Donelson, which guarded the Tennessee and Cumberland Rivers. Fort Henry fell relatively quickly, but Fort Donelson was a tougher nut to crack. It was  nominally commanded by John Floyd, but Grant knew that he would defer to the judgment of his second in command, General Gideon Pillow.  As Grant later wrote in his memoirs, he knew Pillow from their previous service together in the war against Mexico, and he was confident that he could approach aggressively against him.

Knowing they could not hold out for long, on February 15th the Confederates launched a vigorous attack against the Union forces in attempt to escape the fort. The plan came close to success, but the Union lines just managed to hold on. Fearing Union reprisals, both Floyd and Pillow—establishing a tradition that incompetent CEOs follow to this day—snuck out during the night, leaving Simon Bolivar Buckner to unconditionally surrender the fort[1].

Buckner, who had served with Grant in California, told him that if he had been in command Grant would not have gotten up close to Donelson as easily as he did. As Grant later said in his memoirs: “I told him that if he had been in command I should not have tried in the way I did.”

 

 


[1] He was pretty ticked off about the unconditional surrender demand, having banked on his long friendship with Grant and the fact that he had loaned him money to return home from California after he left the service.

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Leadership Communication - Persuasive communication - Sales

Selling Values not Value

Most consultative sales approaches, my own included, rely on the salesperson being able to sell the economic value of their solution, by connecting the solution to measurable financial and operational results. The value the customer uses to make the decision is extrinsic, and usually measurable in some way. In some cases, intangible or “soft” benefits that are not directly measurable can be important factors in the customer’s decision, even if they may need to find creative ways to justify these benefits numerically.

But even if we include these intangibles, we’re still dealing with the WIFM model, in which people are looking for some extrinsic reward or benefit in exchange for a favorable decision. Value is expressed in extrinsic and transactional terms.

Yet people also make decisions based on values, even to the extent that they will act against their own economic best interests, or willingly undergo pain or sacrifice in pursuit of some larger goal than extrinsic reward. Persuaders who can enlist the power of values can tap into the powerful force of intrinsic motivation.

In The Art of Woo, there’s a story of how Bono approached Senator Jesse Helms to enlist his support for African debt relief so that those nations could devote more resources towards combatting AIDS. He began his pitch with a data-filled explanation of the problem, (this approach had worked very well with Bill Gates), but quickly saw that Helms was losing interest. Bono, a born-again Christian who knew Helms was also, switched to the language of the Bible and quoted Scripture to make his case. By the end of the meeting, Helms rose to his feet to embrace him, and went on to help raise $435 million for the cause.

Leaders and organizations have long used values to instill commitment instead of mere compliance:  to guide and motivate their behaviors and decisions without needing to be constantly monitored, directed and rewarded. Some might say that’s the key difference between leadership and management.

As a salesperson, connecting your idea or solution to your customer’s values can be tremendously powerful: it can show a deep understanding of who they are; it can get you willing champions who will sell your idea internally when you’re not there; it can even win over those who stand to lose out in the short term if your idea is adopted. Best of all, it’s a gift to them, because it helps people bring out the best in themselves. If there is such a thing as a perpetual motion machine of persuasion, that’s it.

But values-based selling can be like TNT, very powerful yet tricky to use.  It’s tricky because as an outsider it can be difficult to find out what the customer’s governing values are, and clumsiness in your approach can easily backfire on you.

You have to really understand your customer to know what they truly value. It’s not enough to go to their website and copy down their vision and values statements—too often these are the stuff of plaques and platitudes that no one takes seriously; I used to refer to them in my sales training classes until I quickly realized that most of the participants couldn’t even pick out their own corporate values statements in a multiple choice question.  In some companies they’re actually held in contempt, and woe to the salesperson who tries to spout them.

In addition, trying to combine values with value can backfire on you. In Made to Stick, Chip and Dan Heath tell the story of a marketer of a fire safety video who tested an identity appeal against an incentive appeal. The first question was “Would you like to see the film for possible purchase for your educational programs?” The second question was “Would your firefighters prefer a large electric popcorn popper or an excellent set of chef’s carving knives as a thank-you for reviewing the film?” The first question received unanimous “yeses”; the second question was discontinued after receiving the first two replies: “Do you think we’d use a fire safety program because of some #*$@% popcorn popper?” Because the firefighters valued their role as safety educators, they resented the implication that they might need external rewards to recommend the film.

HOW TO SELL ON VALUES

To use values as part of your sales message without getting burned, it’s critical to know your audience and then to apply just the right touch to your message.

Know your audience: how to discover their values

  • Start with their written values. Sometimes they are what people really value, and it can help to at least open the conversation and improve your questions.
  • Research beyond the customer’s web site; check out articles written by others, speeches by their top executives, etc.
  • Ask your champions and coaches: if you want to try something in a presentation or a sales call, run it by one of them first to see what they think.
  • Ask and listen: when you’re asking your questions to uncover their business and personal goals, listen for stories, examples and words that indicate personal or corporate values. If you don’t hear any, you can probe a little deeper, by asking whya certain goal is important to them. Listen carefully for things such as:
    • Why and how were previous important decisions made?
    • Who are their heroes and why?
    • What do they measure and reward?
  • Get them out of the office. In social situations, people are much more apt to open up about their personal motivations and values.

Apply the right touch

Even if you get their values absolutely spot-on, you may provoke pushback by tying your message too explicitly. People tend to resent being reminded about their obligations to higher values from outsiders, so it’s better to get them to think of these values on their own and make the connections themselves. Fortunately, the process you go through in discovering their values has the added benefit of bringing those values to the top of their minds as you’re talking to them.

During your situation questioning, it’s appropriate to get them to talk about what’s important to them. You can ask about their business goals, and when told, go a step further and ask why a particular goal is important to them.

If you have a good enough relationship with someone, it’s easier to be more transparent in your appeal, so you can be more direct by getting your coach or champion to make the appeal for you.

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Presentations

Get Rid of Waste in Presentations

Look for subtle signals that you’re wasting the audience’s time.

At presentations, I’m usually the one in the front of the room, but today I attended a presentation as an audience member. The best thing I can say about the presentation was that it got me to start thinking about the tremendous amount of waste that is a part of so many talks.

I’m using waste—or muda—in its formal “lean principles” definition as any activity that uses resources but does not add value to the end customer. When this lens is applied on the factory floor, a surprising amount of it can be found almost everywhere you look. While I was sitting in the audience this morning I began applying that lens and here are some of the examples I saw:

  • Unnecessary slides: this presentation was supposed to be an abridged version of a much longer presentation, but the presenter didn’t take the time to cut the deck down to its essence. I suspect that some of the  slides would have been superfluous even in the longer version.
  • Way too many words on the slides: this would have been bad enough in the original presentation, but it was disastrous for the abridged version, because once the words were on the screen, the presenter had to make sure he read each one (accompanied by a laser pointer to make sure that we knew where to look).
  • Overly busy slide background which included the company logo and a stock photo of a group of people supposed to represent something. Studies show that irrelevant graphics detract from retention and transfer.
  • Gratuitous questions of the audience: questions asked of audience members gave the impression that they were being asked only because the facilitator’s guide called for them at that point.
  • Interesting but irrelevant stories: besides taking up time, these usually subtract value because they tend to be the only parts the listeners remember.
  • Exceedingly wordy replies apparently designed to disguise the lack of an actual answer.

I could go on, but by now you get the picture, and any more detail would be muda.

How to get rid of presentation waste

Know your audience. Value should be defined by your audience. What do they want out of the presentation, and how much do they know about the topic going in? How will they use the information you provide? In your presentation journey, this is Point A.

Have a clear theme. The theme clearly spells out Point B. Before you start dumping words onto a screen, figure out the core message that you want the audience to leave the presentation with. The theme is where your purpose and the audience’s needs meet. What do you want them to do or to know, and why should they want to do it?

Have a clear structure. This helps you organize your thoughts in a way that will get you most efficiently and effectively from Point A to Point B. anything that does not clearly lead to the destination will be easier to spot and to remove. Clarity of structure also helps your listeners organize the incoming information in their minds so that they are much more likely to understand and remember.

Break some of these bad habits. The bad habits I observed this morning should not be fresh revelations to any experienced presenter, but we can tend to fall into these patterns through habit and laziness.

Pay attention to the audience. If you’re wasting their time, you will know and will be able to adjust.

Start with the bottom line up front. This applies to most presentations, but it’s particularly important when answering questions. Even if you have to give a nuanced answer, give the general conclusion first and then add caveats and context as necessary.

I guess today wasn’t a complete waste—it gave me an idea for a blog post!

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Book reviews

2012 Christmas Gift Guide: Books about Sales, Presentations and Success

This is my second annual list of recommended books for anyone on your list who either sells, influences others, or cares about getting better at what they do. I’ve limited the list to books I’ve read during 2012. If you want to see more, I still strongly recommend the books on my 2011 list.

For each book, click on the picture to link directly to Amazon for more information.

Sales                                                                              

New Sales. Simplified. by Mike Weinberg is ideal if the person on your gift list is a “hunter” who has the difficult task of selling to new customers. It’s a thoughtful, clear and practical guide that strips out unnecessary complexity and makes the case that old-fashioned selling is still needed even in this age of social media.

 

 

Selling Fearlessly by Bob Terson is an excellent recommendation if you’re looking for a sales book for the person involved in one-call close sales. In over forty years of successful selling, Bob Terson has seen and done it all, and shares his wisdom and tips through engaging stories.

 

 

To Sell Is Human, by Dan Pink. If you’ve read Drive or A Whole New Mind, you know that Dan Pink is a wonderful writer, and his latest book tackles the science behind selling. He reminds us that even if you don’t sell for a living, about 40% of your time is spent influencing or persuading others, and brings fascinating insights and perspective to the craft. Although the book won’t be released until December 31, you can put an IOU in the stocking.

 

 

Presenting and speaking

Strategic Sales Presentations by Jack Malcolm would be on this list even if I hadn’t written it, because in my humble opinion it is one of the top books on sales presentations—all presentations, in fact—that has been written. Its special focus is on speaking the language of executive decision makers.

 

 

You Talkin’ to Me? Rhetoric from Aristotle to Obama by Sam Leith. What possible use does the ancient art of rhetoric have in the twenty-first century? Rhetoric is rarely taught in colleges today, and the term is mostly used as a negative. Fortunately, there are still a few people such as Leith keeping the flame burning. His book makes Aristotle accessible and relevant as ever.

 

 

Success

Practice Perfect by Doug Lemov, Erica Woolway and Katie Yezzi. If you want to master any skill, you have to put in the long hours. But practice doesn’t make perfect—it makes permanent. This means that you have to know how and what to practice, and this book has 42 rules for “getting better at getting better.”

 

 

So Good They Can’t Ignore You by Cal Newport.  For the high school or college student on your list who is trying to figure out their path in life, this book provides practical wisdom that contradicts the ubiquitous advice to “follow your passion”, which is one reason you have so many PhDs in medieval Latvian literature wiping tables in coffee shops.

 

 

Quiet: The Power of Introverts in a World That Can’t Stop Talking by Susan Cain is a good gift for about one third of the people you know, who prefer listening to talking. The book shows how introverts can use the natural advantages they have to become more successful.

 

 

Bonus

The Last Lion by William Manchester and Paul Reid. If you’re interested in leadership, speaking and fascinating characters, Winston Churchill would be at or near the top of any of these lists in the entire history of this planet. This book, which covers the war years and beyond, is the third and final volume of William Manchester’s masterful biography, finished ably by Paul Reid.

 

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